If you rely on SharePoint Alerts to track list changes, your time is running out. Microsoft is retiring the classic “Alert Me” feature by July 2026 — and that deadline is closer than it feels. Fortunately, SharePoint Rules offer a fast, built-in replacement that requires no Power Automate license and no complex setup.
To help you make the switch with confidence, we are launching a free 3-part video series dedicated entirely to SharePoint Rules. Part 1 is live right now.
SharePoint Alerts Are Going Away — Here’s Why It Matters
Since January 2026, Microsoft has blocked the creation of new classic SharePoint Alerts. Moreover, all existing alerts will stop working entirely by July 2026. If your team depends on alert emails today, you need an alternative in place before that deadline hits.
We covered the full retirement timeline in detail here: 👉 SharePoint Alerts are Retiring: What You Need to Know
So what’s the fastest path forward? For most everyday scenarios, SharePoint Rules are the direct replacement — and they’re already built into your lists and libraries.
What Are SharePoint Rules?
SharePoint Rules let you automate list notifications directly inside SharePoint. There’s no flow builder, no connectors, and no additional licensing required. Simply put, when something changes on your list or library, the right people are automatically notified.
For common scenarios — a new file is added, a record deleted, a field updated — Rules handle the job quickly and cleanly. Because they live inside SharePoint, anyone with Contribute permissions can set them up without IT involvement.
Who Is This Series For?
This series is built for:
- SharePoint site owners and admins who want quick wins without building full Power Automate flows
- Business users responsible for managing lists and tracking changes
- IT pros and consultants looking to document and standardize list automation across their organization
What’s in the Series
📗 Part 1 (Live Now) —
SharePoint Rules: The Fundamentals
Master SharePoint Rules in 5 Minutes: 3 Essential Beginner Tutorials
First, we cover the three core scenarios every SharePoint user needs to know:
- Getting notified when a new item is added
- Being alerted when an item is deleted
- Tracking when an item is modified
If you’ve never set up a SharePoint Rule before, this video gets you running in minutes.
📘 Part 2 (Coming Soon) — SharePoint Rules: Conditional Logic
Intermediate SharePoint Rules: Tracking Status & Choice Columns
Next, we go deeper with conditions. Instead of firing on every change, your rules will only trigger when a status shifts to a specific value or a particular category gets selected. Less noise, and more signal.
📙 Part 3 (Coming Soon) — SharePoint Rules: Dynamic Values
Advanced SharePoint Rules: Dynamic Recipients & Enterprise Tracking
Finally, we push SharePoint Rules to their limit. We explore using column values to dynamically drive recipient lists and show how to manage rules effectively across high-volume lists in larger organizations.
Don’t Wait on This
The July 2026 retirement date will arrive fast. Rather than waiting until your alerts stop working, now is the ideal time to learn SharePoint Rules and get ahead of the change. Start with Part 1, follow along, and subscribe so you don’t miss Parts 2 and 3 as they drop.
▶️ Watch the Series on YouTube
Have questions about SharePoint Rules or want to see a specific scenario covered? Drop a comment on the video or reach out to us directly.
Thank you for reading!
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